top of page

Privacy Policy

This Privacy Policy describes how the RESPONDER Partnership collects, uses, discloses, retains, and protects personal information when you visit www.responderpartnership.com.

1.    Purpose and Scope

The RESPONDER Partnership is committed to protecting the privacy of individuals who interact with its website and to handling personal information responsibly.
​
RESPONDER is hosted at Queen's University and handles personal information in accordance with applicable Queen's University policies and Ontario privacy requirements, including the Freedom of Information and Protection of Privacy Act (FIPPA).
​
This Privacy Policy applies to personal information collected through the RESPONDER website. At present, RESPONDER collects personal information through its website contact form for the purpose of receiving and responding to inquiries.
​
If RESPONDER introduces additional website functions that collect personal information, this Policy will be reviewed and updated accordingly.
2.    Information We Collect
When you contact RESPONDER through the website contact form, we may collect:
  • your name
  • your email address
  • information you choose to provide in your message.
 
We encourage users not to include unnecessary sensitive or confidential personal information in the open-text message field.
3.    Why We Collect and Use Your Information
Personal information submitted through the contact form is collected and used to receive, review and respond to inquiries or requests.

RESPONDER will not use information submitted through the contact form for unrelated purposes unless authorized or required by applicable law or University policy.
4.    How Information Is Stored and Protected
RESPONDER takes reasonable measures to protect personal information against unauthorized access, use, disclosure, loss or modification.

Access to information submitted through the contact form is limited to individuals who require access for RESPONDER-related responsibilities.
5.    Retention and Disposal
RESPONDER retains personal information only for as long as required for the purpose for which it was collected and in accordance with applicable Queen's University records management requirements.

When personal information is no longer required, it will be managed or disposed off in accordance with applicable Queen's University records retention and disposal requirements.
6.    Sharing and Disclosure
RESPONDER does not sell or rent personal information collected through its website.
Information submitted through the contact form will only be accessed or disclosed where necessary to respond to the inquiry, where required for the administration of RESPONDER activities, or where required or authorized by law or applicable Queen's University policy.
 
Where a third-party service provider processes or stores information on behalf of RESPONDER, information will be handled in accordance with applicable University privacy and information-management requirements.
7.    Cookies and Website Technologies
At present, the website does not use cookies or similar tracking technologies to collect personal information, except for any strictly necessary technical functions required to operate the Site.

If this changes, we will update this Privacy Policy and, where required, provide notice and obtain consent.
8.    Access, Correction, and Privacy Questions
Individuals may contact RESPONDER if they have questions or concerns about personal information they have submitted through the website, or wish to request access to or correction of their personal information, subject to applicable law and Queen's University procedures.
 
Privacy-related inquiries may be submitted to:
Email: responderpartnership@gmail.com using “PRIVACY CONCERN” as the subject line.
9.    Privacy Responsibility and Accountability
RESPONDER will coordinate the handling of privacy matters in accordance with Queen's University privacy and records management requirements.
10.    Privacy Breaches
Suspected loss, unauthorized access, disclosure, or other privacy breaches involving personal information collected by RESPONDER will be addressed in accordance with Queen's University privacy-breach procedures and applicable legal requirements.
11.    Third-Party Websites
The RESPONDER website may contain links to external websites or services. RESPONDER is not responsible for the privacy practices of external websites, and users are encouraged to review the privacy information provided by those services.
12.    Updates to this Policy
This Privacy Policy will be reviewed periodically and updated when RESPONDER's website, information-collection practices, applicable University requirements or legal obligations change.
Effective date: August 2026
bottom of page