Privacy Policy
This Privacy Policy describes how the RESPONDER Partnership (“we,” “us,” “our”) collects, uses, discloses, retains, and protects personal information when you visit www.responderpartnership.com (the “Site”), contact us, subscribe to updates, register for activities, or otherwise interact with us online.
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We’ve drafted this policy using privacy notice conventions commonly used in university and research contexts, including clear notice of collection, purpose limitation, retention, safeguards, and access and correction principles.
1. Our Commitment to Privacy
The RESPONDER Partnership is committed to protecting your privacy and handling personal information responsibly in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and, where applicable, provincial legislation such as Quebec’s Law 25.
​Our work focuses on humanitarian research, and we limit the collection and use of personal information to what is necessary for clearly defined purposes.
2. Scope
This Privacy Policy applies to personal information collected through the Site, including through contact forms, email communications, and other voluntary interactions.
3. What Personal Information We Collect
We collect only the personal information that you voluntarily provide. Depending on how you interact with us, this may include:
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Name
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Email address
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Institutional or organizational affiliation
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Any information you choose to include in messages or inquiries
We do not intentionally collect sensitive personal information unless you choose to provide it.
4. Purposes for Collection
We collect and use personal information for the following purposes:
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To respond to inquiries or requests submitted through the Site
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To communicate about our humanitarian research activities, collaborations, or events
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To manage participation in research-related initiatives, where applicable
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To maintain records of correspondence and engagement
We will not use your personal information for purposes other than those identified without your consent, unless required or permitted by law.
5. Consent
By providing your personal information through the Site, you consent to its collection, use, and disclosure as described in this Privacy Policy.
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You may withdraw your consent at any time, subject to legal or contractual restrictions, by contacting us using the information below.
6. Limiting Collection
We limit the collection of personal information to what is reasonably necessary for the identified purposes. You are not required to provide more information than is necessary to engage with us.
7. Use, Disclosure, and Sharing
Use
Personal information is used solely for the purposes outlined in this policy.
Disclosure
We do not sell, rent, or trade personal information. We may disclose personal information:
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To service providers who support the operation of the Site (e.g., secure hosting or email services), under appropriate confidentiality obligations
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When required by law or legal process
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To protect the rights, safety, or integrity of the RESPONDER Partnership or others
8. Retention
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected and to comply with applicable legal, ethical, or institutional requirements. When personal information is no longer required, it is securely deleted or anonymized.
9. Safeguards
We use administrative, technical, and physical safeguards appropriate to the sensitivity of the information to protect against loss, theft, unauthorized access, disclosure, copying, or modification. These measures include:
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Secure website encryption (HTTPS)
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Restricted access to personal information
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Use of secure systems and data handling practices
10. Accuracy
We take reasonable steps to ensure that personal information is accurate, complete, and up to date as necessary for the purposes for which it is used. You may request corrections to your personal information at any time.
11. Your Rights
Subject to applicable law, you have the right to:
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Request access to your personal information
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Request correction of inaccurate or incomplete information
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Withdraw consent to the use of your personal information
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File a complaint regarding our privacy practices
Requests can be made using the contact information provided below.
12. Cookies and Tracking Technologies
The Site does not use cookies or similar tracking technologies to collect personal information. If this changes, this Privacy Policy will be updated accordingly.
13. Third-Party Links
The Site may contain links to external websites. We are not responsible for the privacy practices or content of third-party sites.
14. Data Breach Response
In the event of a breach of security safeguards involving personal information that poses a real risk of significant harm, we will:
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Notify affected individuals as required
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Report the breach to the appropriate regulatory authorities, including the Office of the Privacy Commissioner of Canada, where applicable
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Maintain records of the breach in accordance with legal requirements
15. Contact and Accountability
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us at responderpartnership@gmail.com
16. Updates to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. The updated version will be posted on this page with a revised effective date.
17. Governing Law
This Privacy Policy is governed by the laws of Canada and applicable provincial legislation.
Last Updated: 2026